Job vacancy Corporate Secretary (Japanese Speaker)

Job Description:

Handling administrative and office management works:

• Liaising with the landlord for issues in respect of the office and related facilities
• Liaising with suppliers for subscription of law database, courier services, newspapers, stationery, pantry supplies and other office related items;
• Liaising with hotels/restaurants/air carriers for office's guests, staff, etc.;
• Liaising with authorities on all issues in respect of the establishment license and operational issues;
• Liaising with other authorities in respect of the operational issues of the office
• Liaising with service providers for any services required by the head of the office.
• Handling simple IT related issues and working with IT department (or suppliers) of the head office on all other IT related issues
• Book accommodations (hotels, flights, restaurants, etc) for company needs

Handling secretarial works, including :

• Supporting document preparation, meeting/appointment/business trip arrangements;
• Opening/updating client files and records;
• Preparing and sending to clients invoice and faktur pajak;
• Translating documents/emails and other communications; and
• Other various secretarial works requested by the head of the office, other lawyers.